Proposals that do not separately address both merit review criteria within the one-page Project Summary will be returned without review. A Table of Contents is automatically generated for the proposal by the FastLane system. The proposer cannot edit this form.
The Project Description should provide a clear statement of the work to be undertaken and must include: objectives for the period of the proposed work and expected significance; relation to longer-term goals of the PI's project; and relation to the present state of knowledge in the field, to work in progress by the PI under other support and to work in progress elsewhere.
The Project Description should outline the general plan of work, including the broad design of activities to be undertaken, and, where appropriate, provide a clear description of experimental methods and procedures and plans for preservation, documentation, and sharing of data, samples, physical collections, curriculum materials and other related research and education products.
It must describe as an integral part of the narrative, the broader impacts resulting from the proposed activities, addressing one or more of the following as appropriate for the project: how the project will integrate research and education by advancing discovery and understanding while at the same time promoting teaching, training, and learning; ways in which the proposed activity will broaden the participation of underrepresented groups e.
Examples illustrating activities likely to demonstrate broader impacts are available electronically on the NSF website. Each proposal that requests funding to support postdoctoral researchers must include, as a separate section within the page Project Description, a description of the mentoring activities that will be provided for such individuals. Examples of mentoring activities include, but are not limited to: career counseling; training in preparation of grant proposals, publications and presentations; guidance on ways to improve teaching and mentoring skills; guidance on how to effectively collaborate with researchers from diverse backgrounds and disciplinary areas; and training in responsible professional practices.
The proposed mentoring activities will be evaluated as part of the merit review process under the Foundation's broader impacts merit review criterion. Proposals that do not include a separate section on mentoring activities within the Project Description will be returned without review.
Brevity will assist reviewers and Foundation staff in dealing effectively with proposals. Visual materials, including charts, graphs, maps, photographs and other pictorial presentations are included in the page limitation.
PIs are cautioned that the Project Description must be self-contained and that URLs that provide information related to the proposal should not be used because 1 the information could circumvent page limitations, 2 the reviewers are under no obligation to view the sites, and 3 the sites could be altered or abolished between the time of submission and the time of review.
Conformance to the page limitation will be strictly enforced and may not be exceeded unless a deviation has been specifically authorized. A contains information on deviations. Each PI and co-PI who has received more than one award excluding amendments must report on the award most closely related to the proposal. The following information must be provided:. Reviewers will be asked to comment on the quality of the prior work described in this section of the proposal.
Please note that the proposal may contain up to five pages to describe the results. Results may be summarized in fewer than five pages, which would give the balance of the 15 pages for the Project Description. Any substantial collaboration with individuals not included in the budget should be described and documented with a letter from each collaborator, which should be provided in the supplementary documentation section of the FastLane Proposal Preparation Module.
NSF encourages submission of proposals by groups of investigators; often these are submitted to carry out interdisciplinary projects. Unless stipulated in a specific program solicitation, however, such proposals will be subject to the page Project Description limitation established in Section ii above.
PIs who wish to exceed the established page limitations for the Project Description must request and receive a deviation in advance of proposal submission. Reference information is required. Each reference must include the names of all authors in the same sequence in which they appear in the publication , the article and journal title, book title, volume number, page numbers, and year of publication.
If the document is available electronically, the website address also should be identified. While there is no established page limitation for the references, this section must include bibliographic citations only and must not be used to provide parenthetical information outside of the page Project Description.
A biographical sketch limited to two pages is required for each individual identified as senior project personnel. The following information must be provided in the order and format specified below. Such personal information is irrelevant to the merits of the proposal.
If such information is included, NSF will make every effort to prevent unauthorized access to such material, but the Foundation is not responsible or in any way liable for the release of such material. A list of the individual's undergraduate and graduate education and postdoctoral training as indicated below:. A list of: i up to 5 publications most closely related to the proposed project; and ii up to 5 other significant publications, whether or not related to the proposed project.
Each publication identified must include the names of all authors in the same sequence in which they appear in the publication , the article and journal title, book title, volume number, page numbers, and year of publication. For unpublished manuscripts, list only those submitted or accepted for publication along with most likely date of publication.
Patents, copyrights and software systems developed may be substituted for publications. Additional lists of publications, invited lectures, etc. Only the list of 10 will be used in the review of the proposal.
Examples could include, among others: innovations in teaching and training e. The information in section e above of the biographical sketch is used to help identify potential conflicts or bias in the selection of reviewers. For the personnel categories listed below, the proposal also may include information on exceptional qualifications that merit consideration in the evaluation of the proposal.
Each proposal must contain a budget for each year of support requested, unless a particular program solicitation stipulates otherwise. The amounts requested for each budget line item should be documented and justified in the budget justification as specified below.
The budget justification should be no more than three pages. Amounts and expenses budgeted also must be consistent with the proposing organization's policies and procedures and cost accounting practices used in accumulating and reporting costs. In preparation of the budget, however, proposers are encouraged to consult the AAG to determine whether a certain category of cost is allowable under an NSF award. NSF regards research as one of the normal functions of faculty members at institutions of higher education.
As a general policy, NSF limits salary compensation for senior project personnel to no more than two months of their regular salary in any one year. This limit includes salary compensation received from all NSF-funded grants. This effort must be documented in accordance with the applicable cost principles. If anticipated, any compensation for such personnel in excess of two months must be disclosed in the proposal budget, justified in the budget justification, and must be specifically approved by NSF in the award notice.
NSF award funds may not be used to augment the total salary or salary rate of faculty members during the period covered by the term of faculty appointment or to reimburse faculty members for consulting or other time in addition to a regular full-time organizational salary covering the same general period of employment.
Exceptions may be considered under certain NSF programs, e. If anticipated, any intent to provide salary compensation above the base salary must be disclosed in the proposal budget, justified in the budget justification, and must be specifically approved by NSF in the award notice. Salaries of administrative or clerical staff may be requested as direct costs for a project requiring an extensive amount of administrative or clerical support and where these costs can be readily and specifically identified with the project with a high degree of accuracy.
Salaries for administrative or clerical staff shall be budgeted as a direct cost only if this type of cost is consistently treated as a direct cost in like circumstances for all other projects and cost objectives. The circumstances for requiring direct charging of these services must be clearly described in the budget justification. Such costs, if not clearly justified, may be deleted by NSF.
The names of the PI s , faculty, and other senior personnel and the estimated number of full-time-equivalent academic-year, summer, or calendar-year person-months for which NSF funding is requested and the total amount of salaries requested per year must be listed. For postdoctoral associates and other professionals, the total number of persons for each position must be listed, with the number of full-time-equivalent person-months and total amount of salaries requested per year.
For graduate and undergraduate students, secretarial, clerical, technical, etc. The budget justification should detail the rates of pay by individual for senior personnel, postdoctoral associates, and other professionals. The budget may request funds for support of graduate or undergraduate research assistants to help carry out the proposed research.
Compensation classified as salary payments must be requested in the salaries and wages category. The proposing organization may request that salary data on senior personnel not be released to persons outside the Government during the review process. In such cases, the item for senior personnel salaries in the proposal may appear as a single figure and the person-months represented by that amount omitted.
If this option is exercised, senior personnel salaries and person-months must be itemized in a separate statement, and forwarded to NSF in accordance with the instructions specified in GPG Chapter I. This statement must include all of the information requested on the proposal budget for each person involved. NSF will not forward the detailed information to reviewers and will hold it privileged to the extent permitted by law.
The information on senior personnel salaries will be used as the basis for determining the salary amounts shown in the grant budget. The box for "Proprietary or Privileged Information" must be checked on the proposal Cover Sheet when the proposal contains confidential budgetary information.
If the proposer's usual accounting practices provide that its contributions to employee benefits social security, retirement, other payroll-related taxes and time off including vacation, sick, and other leave, etc. These are typically determined by application of a calculated fringe benefit rate for a particular class of employee full time or part-time applied to the salaries and wages requested.
Although, they also may be paid based on actual costs for individual employees, if that institutional policy has been approved by the cognizant federal agency.
It is important to note that the acquisition cost of equipment includes modifications, attachments, and accessories necessary to make the property usable for the purpose for which it was purchased. Items of needed equipment must be adequately justified, listed individually by description and estimated cost. Allowable items ordinarily will be limited to research equipment and apparatus not already available for the conduct of the work.
General-purpose equipment, such as a personal computer and office furnishings, are not eligible for support unless primarily or exclusively used in the actual conduct of scientific research. Travel and its relation to the proposed activities must be specified and itemized by destination and cost.
Funds may be requested for field work, attendance at meetings and conferences, and other travel associated with the proposed work, including subsistence. In order to qualify for support, however, attendance at meetings or conferences must be necessary to accomplish proposal objectives, or disseminate its results. Allowance for air travel normally will not exceed the cost of round-trip, economy airfares. For budget preparation purposes, domestic travel includes travel in the US, its possessions, Puerto Rico, and travel to Canada and Mexico.
For budget purposes, travel outside the areas specified above is considered foreign. The proposal must include relevant information, including countries to be visited also enter names of countries on the proposal budget , dates of visit, if known, and justification for any foreign travel planned in connection with the project. Travel support for dependents of key project personnel may be requested only when all of the following conditions apply:.
This budget category refers to costs of transportation, per diem, stipends and other related costs for participants or trainees but not employees in connection with NSF-sponsored conferences, meetings, symposia, training activities and workshops. In such cases, the costs must be classified as participant support if payment is made through a stipend or training allowance method.
The school district must have an accounting mechanism in place i. The number of participants to be supported must be entered in the parentheses on the proposal budget. These costs also must be justified in the budget justification section of the proposal. Some programs, such as Research Experiences for Undergraduates, have special instructions for treatment of participant support. Any costs proposed to an NSF grant must be allowable, reasonable and directly allocable to the supported activity.
The budget must identify and itemize other anticipated direct costs not included under the headings above, including materials and supplies, publication costs, computer services and consultant services. Examples include aircraft rental, space rental at research establishments away from the grantee organization, minor building alterations, payments to human subjects, service charges, and construction of equipment or systems not available off the shelf.
Reference books and periodicals may be charged to the grant only if they are specifically allocable to the project being supported by NSF. The proposal budget justification should indicate the general types of expendable materials and supplies required. Cost estimates must be included for items that represent a substantial amount of the proposed line item cost.
The proposal budget may request funds for the costs of documenting, preparing, publishing or otherwise making available to others the findings and products of the work conducted under the grant. This generally includes the following types of activities: reports, reprints, page charges or other journal costs except costs for prior or early publication ; necessary illustrations; cleanup, documentation, storage and indexing of data and databases; development, documentation and debugging of software; and storage, preservation, documentation, indexing, etc.
If requested, the proposer must be able to justify that the proposed rate of pay is reasonable. Applicants are asked to submit short concept papers in January, which are evaluated for overall technical value to the area of interest. NCSES may request formal project proposals for the project concepts that are deemed to have value.
Awards are announced in the spring or early summer of each year. Applicants are strongly encouraged to include funding and development opportunities for graduate students and postdocs, as well as widely disseminate their work in appropriate outlets. In addition to improving future progress in assessing the metrics of scientific software use, data mining techniques will be employed to retrospectively examine historical and contemporary databases and data repositories containing software usage data and metadata, publication and citation information, and research output to assess the efficacy and accuracy of traditional measures of scientific impact.
The mined data will also be analyzed and used to evaluate new and existing alternative metrics for measuring the scientific impact of research software and computational tools. Some full text articles may not yet be available without a charge during the embargo administrative interval.
Some links on this page may take you to non-federal websites. Their policies may differ from this site. Any opinions, findings, and conclusions or recommendations expressed in this Report are those of the PI and do not necessarily reflect the views of the National Science Foundation; NSF has not approved or endorsed its content.
Software is the means by which scientists harness the power of computing. What are the challenges it faces? Note that having not reviewed well previously does not automatically mean it does not fit into existing programs. As usual, please contact a program director if you have questions! Share this: Twitter Facebook.
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